Meeting Planner
Find the best meeting time across multiple countries with a visual overlap chart of everyone’s working hours.
| Location | 00 | 02 | 04 | 06 | 08 | 10 | 12 | 14 | 16 | 18 | 20 | 22 | ||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
MumbaiUTC+5:30 | 6 | 9 | 12 | 15 | 18 | 21 | 0 | 3 | ||||||||||||||||
LondonUTC+1 | 3 | 6 | 9 | 12 | 15 | 18 | 21 | 0 | ||||||||||||||||
New YorkUTC-4 | 21 | 0 | 3 | 6 | 9 | 12 | 15 | 18 |
Best overlapping hours
No hour works for everyone within 9–5 working hours. Try widening hours, splitting into two calls, or rotating who takes the early/late slot.
Plan meetings across multiple countries
Add each participant’s city and the planner charts everyone’s working day on one timeline. Green columns mark the hours when the whole group is inside working hours — your candidate meeting slots. The cell numbers show each person’s local hour so you can confirm nobody is being asked to join at 6am.
Frequently asked questions
How does the meeting planner find the best time?
It overlays everyone’s working hours (9am–5pm by default) on a single UTC timeline and highlights the hours when all participants are available at once.
What if there is no overlap?
When timezones are too far apart for a shared working hour, the planner says so and suggests rotating the inconvenient slot or splitting into two meetings.
Does it account for daylight saving time?
Yes. Each location’s local hours are derived from the IANA timezone database, so DST is always applied correctly.